Does Power BI Make Sense For Your Business?

Business Intelligence

If you could draw insights from your data within five minutes flat, would that get your attention? Microsoft’s Power BI is an online service, with a connection to other Software-as-a-Service (SaaS) applications, that lets you analyze, visualize and transform data quickly and easily. Through the use of Power BI dashboards, interactive reports, and rich visualizations, your company will make sound decisions in less time, and with no effort.

What Are Microsoft’s Power BI Ease-of-use Features?

We believe tearing down skill level barriers is one of the most vital benefits you can get from Microsoft’s Power BI and makes sense for every business owner. At its core, Power BI is designed to be a tool for everyone.

That’s why Microsoft not only filled it with the best data analytical features available; but also made Power BI incredibly easy to use. That way, everyone at your business or organization will benefit from intelligent, data-driven analysis—regardless of their skill level.

  • Build intuitive charts and graphs in minutes

Plug in your data, select your graphics and start showing off. With Power BI, you won’t have to rely on hard-to-schedule graphic designers to make your data beautiful ever again. After connecting your data sources to Power BI, you can immediately start using the drag-and-drop menu to build stunning visualizations. Choose from the standard bar or column charts, as well as treemaps, pie charts, and even more specialized graphs such as waterfalls and gauges. You can also build custom graphics using the library of visualizations the Power BI community is continually putting online. Keep refining by removing individual elements, isolating key categories, adjusting axes, and more.

After you’ve transformed your data, you can then take your most useful charts and graphics and quickly combine them all into a custom dashboard with just a few clicks. Create several panels for managing different aspects of your organization, or use only one so you can glean insights at a glance. You can even share these dashboards with other team members, driving efficiency and high-level decision-making throughout your organization.

  • Explore your data using natural language

Finding the answers you want is as easy as asking a question. One of the most exciting features of Power BI is its ability to interpret queries and questions phrased in natural language. To start exploring through your data, ask a simple question, such as “What were the sales numbers for last quarter?” Power BI will then automatically select the corresponding data and choose the appropriate visualizations to depict it. If you’d like to dive in further, keep refining your question, until you’ve found what you need—or what you were looking for all along.

When finished, you can operationalize that custom data by including it in your dashboard or by sharing it with the rest of your organization. In this way, Power BI helps remove any potential barriers to data exploration and promotes a culture aligned with data analytics. Everyone will finally be able to uncover exactly the information they need.

  • Access data analytics wherever you are

The Power BI mobile app puts everything you need in your palm. Today’s workers aren’t just sitting in their office all day. They’re always on the go, so it’s essential they continually have access to the data analytics they need. The Power BI mobile app does more than connect with the rest of your Power BI data, so you can check it while you’re away. It offers full integration to help you focus on only the information you need.

For example, once you create a custom dashboard within Power BI, it will automatically appear in your Power BI mobile app, where you can scroll through to view it through the easy-to-use interface. You can take it another step further; tell the mobile app to notify you if any data points you’re tracking exceed a certain threshold. That way, it saves you the trouble of constantly monitoring your phone while you’re out of the office.

The Power BI mobile app also makes it easy to annotate live data and share it through text, email, or through the app itself—giving you further control over your data wherever you go.

  • Seamlessly connect all of your data

You get native integration with hundreds of data sources, apps, and services. Before you can begin sharing and collaborating with your data, you first have to make sure that everyone can access it in one place. Power BI makes this easy by automatically connecting to hundreds of different data sources, as well as many more apps and services that your organization may already use. That includes native integrations with SQL Server, Azure, SAP Hana, Office 365, Microsoft Dynamics, Adobe Analytics, Salesforce, and much more. New combinations are continually being developed as well, helping to extend further, Power BI’s reach.

With this level of flexibility, you can finally create a convenient way for your entire organization to view all its data under one umbrella. For example, after connecting your CRM system and website analytics software to Power BI, you could create a graph directly comparing website visitors with your sales. Dive further, and you could even correlate the average time a visitor spends on your website before making a purchase.

Once you open up this capability to your entire organization, the possibilities of new and valuable insights are endless. Which you’ll agree, Microsoft’s Power BI does make sense for your business.

Business Intelligence

Did you find this article informative? If you liked this one, check out our other content we think you’ll find interesting.

The New Windows 10 Release and the Features It Will Be Dropping

Windows 10 Features Dropped

Microsoft makes it clear that with each fresh release of Windows 10 there will be new features added – and some features that will be dropped. Here is what you need to know about the features that Microsoft is dropping or stopping development for, and what the alternatives are, for the October 2018 release.

Windows 10 Features Dropped

The Difference Between Being Dropped and Stopping Development

The Windows 10, version 1809 release is coming out in October, and with it will come some very interesting changes. As we have come to expect from Microsoft, some features will be dropped altogether, some will be dropped and replaced, and some will no longer be developed. Dropped features will not be available under the new Windows release, having been replaced with something better or simply removed because they are not used anymore. When a feature is no longer going to be developed, there is a strong probability that it will be dropped in later releases. For the time being, however, it means that the feature is not going to be further developed by the Microsoft team.

Business Scanning Dropped

Business Scanning, also known as Distributed Scan Management (or DSM), is a secure scanning management feature for organizations that have many different users. It is being dropped for the simple reason that there are no longer any devices that support it and thus it is no longer needed.

Disk Cleanup Tool Dropped

The Disk Cleanup Tool has essentially been replaced by Storage Sense in Windows 10 and is being deprecated in this release. Storage Sense will both monitor and automatically free up space on your hard drive.

Hologram App Dropped and Replaced

The Hologram App is being dropped but will be replaced with functionality within the Mixed Reality Viewer. For those that still need to create 3D word art, Microsoft recommends using Paint 3D and viewing the resulting work using Hololens with the Mixed Reality Viewer or in VR.

FontSmoothing Setting in unattend.xml Dropped

The purpose of the FontSmoothing setting was to allow selection of the antialiasing strategy to be used across the system. Windows 10 now uses ClearType by default, so this setting is no longer needed. If it appears in an unattend.xml file, it will simply be ignored. Dropping this particular feature should cause no foreseeable problems for users.

Limpet.exe Dropped and Replaced with Open Source

The limpet.exe is a tool used to access the Trusted Platform Module (TPM) for Azure connectivity. Microsoft has decided to release limpet.exe as open source.

The Phone Companion App Dropped

One of the features that users can expect to see dropped is the Microsoft Phone Companion App. This useful app acted as a basic guide on how to get Microsoft services on your phone. This included things such as synching your media files and documents, installing apps, or using Cortana.

Microsoft has said that new replacement apps are in development, one for iPhones and one for Android phones. In the meantime, Microsoft recommends using the Phone page available under Settings to accomplish the same thing.

Updates Through the WEDU Server

Microsoft will no longer publish new updates to the Windows Embedded Developer Update (WEDU) server for Windows Embedded 8 Standard and Windows Embedded Standard 8. Updates should be downloaded from the Microsoft Update Catalog.

Trusted Platform Module Management Console Moved

The information that used to be found in the Trusted Platform Module (TPM) Management Console has been moved. The same information is still available, but now under the Windows Defender Security Center on the Device Security page.

Companion Device Dynamic Lock APIs Development Ends

In Windows 10, version 1709, Microsoft introduced Dynamic Lock as a part of the companion device framework (CDF) APIs. It would lock or unlock a PC based on whether Bluetooth could detect a user present. This particular CDF method was not adopted by third-party partners and therefore it is no longer going to be developed.

OneSync Service Development Ends

Another app whose development is coming to an end is the OneSync service Calendar, Mail, and People apps. Microsoft has now added a sync engine directly to the Outlook app that makes OneSync unnecessary.

Snipping Tool Development Ends

While the Snipping Tool isn’t being dropped from the new release, Microsoft has announced that it will no longer be actively developed. A new tool called Snip & Sketch (formerly known as Screen Sketch) is being introduced in this release. The functionality of the Snipping Tool will be consolidated with Snip & Sketch, which means even more functionality.

Conclusion

The new Microsoft Windows 10 Release that is coming out in October includes quite a few changes. Fortunately, most of the tools and apps that are being dropped are either no longer in use or have a solid replacement waiting in the wings. The same can be said for the services, tools, and APIs whose development has ended.

 

3 Quick Tips To Boost Your LinkedIn Skills

LinkedIn Tips

Are You Using Your LinkedIn Profile To Its Full Potential?

LinkedIn is, as I’m sure you’re well aware, a hugely popular social media platform for professionals in a wide range of industries. The site allows for fantastic networking opportunities and gives you a place to get yourself, your business, and your skills out there for potential clients, partners, or employers to find.

By following these three easy tips, you can get even more out of the platform by improving your overall skills with LinkedIn.

Tip 1 – Change How Your Profile Is Viewed

Not everything in your LinkedIn profile needs to be visible to everyone who visits your page. Much like the privacy controls on Facebook, you can easily change how your networking and profile information is viewed. Start by clicking on the ‘Me’ icon at the top of the page, then select ‘Settings and Privacy.’ Click on the privacy tab and you’ll see more than half a dozen options for changing who can see what information about you. You’ll also see other privacy-related settings that are customizable. Take a moment to go through these settings and adjust them to suit your preferences.

Tip 2 – View Your Post Statistics

Sharing content to your page is a common use of the LinkedIn platform. If you’ve ever posted an article or video to LinkedIn, you can see specific demographics about your readers or viewers that can give you a better idea of who you’re reaching. To view these stats, click on ‘Me,’ then select ‘View Profile’ and scroll down the page until you see the ‘My Dashboard’ section. Click on ‘Post Views’ and then click the ‘Posts’ tab.

On this page, scroll down to the post you want to view the stats for and you’ll see the view count displayed in the lower left corner of the entry next to a small graph icon. Click on the text next to the graph and the stats of your readers or viewers will be displayed, broken down into company, title, and location. At a glance, you can see who your primary audience is made up of. This is a great way to find out if the content you’re sharing is attracting the demographics you were hoping to reach.

Tip 3 – Use Boolean Search Terms

LinkedIn allows for the use of Boolean search parameters, giving you the ability to filter your searches more specifically to find exactly what you’re looking for. You can do this by adding or eliminating elements from the search parameters. Let’s say for example you wanted to find someone who is an expert in presentation design. If you use that as a key term in your search, your search results would show anyone who had the words presentation and design in their profile, even if the two words were located separately on their page. By adding quotes around “presentation design,” your search results would only list those that had the two words together. Quotations only need to be used when using multiple word-search terms.

Another example could be if you wanted to find someone that has expertise in both infographics and presentation design. This time, you would type in infographics AND presentation design. By adding the AND qualifier, you group those two terms together ensuring that you see more relevant results.

Some other Boolean search parameters you can use for more targeted searches include the qualifier OR, which separates one or more search terms such as “Vice President” OR VP OR “V.P.” OR SVP OR EVP.

Parenthetical searches allow for more complex searches by combining terms and qualifiers using parentheses, such as design AND (graphic OR presentation) or (copyediting OR “copy editor”). The NOT qualifier allows you to do a search that excludes specific parameters, for example, VP NOT director or the more complex (Google OR Salesforce) NOT LinkedIn. A few small tweaks to the way you conduct searches can give you much better results in much less time.

LinkedIn Tips

Your LinkedIn profile is a powerful professional tool when wielded properly. There is a lot more you can learn just by exploring both your page and the site itself that can help you do even more with your account, but mastering the basics and learning a few cool tricks is a great way to start.

Ready to learn even more about how you can use this networking and social media platform in new and exciting ways? 

Are You Still Using Windows 7?

Windows 7 End of Life

Windows 7 Is Being Sunset Within The Next 2 Years
(Questions & Answers)

Microsoft announced they are stopping mainstream support for Windows 7. Windows 7 is a popular operating system. So, this creates concern for many. Over time, the reliability and security of your computer will fade if you keep using Windows 7.

So What Now?

We’ll cover some important facts here that you need to know about Windows 7.

A History Of Windows 7

Windows 7 made its debut in 2009. It was initially planned as an incremental upgrade to the operating system – it was to address the poor reception of Windows Vista. Windows 7 was praised for its increased performance and intuitive interface with the new taskbar and other improvements.

More than 100 million copies of Windows 7 were sold in its first 6 months. By mid-2012, there were more than 630 million copies sold. It was the most popular Windows variant up until 2018.

In 2014 Microsoft stopped selling Windows 7 in anticipation of its end of life. In 2015 mainstream support ended. Extended support will end on January 2020, sunsetting Windows 7 for good.

Now is the time to migrate to the next Windows operating system.

What Happens At Windows 7 Sunset?

All support for Windows 7 will end on January 14, 2020. This means no more bug fixes or security updates. Over time, the usability of Windows 7 will degrade. There will be a loss of usability and increased vulnerability.

Will Internet Explorer Still Be Supported On Windows 7 After Sunset?

Per Microsoft, support for Internet Explorer on a Windows 7 device will also be discontinued on January 14, 2020. As a component of Windows, Internet Explorer follows the support lifecycle of the Windows operating system, it’s installed on. See Lifecycle FAQ – Internet Explorer for more information.

Does This Apply To Windows 7 Enterprise As Well?

If you are using Windows as part of a work environment, we recommend you check first with your IT department or see Windows 10 deployment support to learn more.

What Does Loss Of Usability Mean?

  • Applications may no longer receive updates.
  • Features may become incompatible.
  • Utilities may become unsupported.
  • New devices may not connect.

What Does Increased Vulnerability Mean?

  • Software bug fixes may no longer be issued.
  • Your PC could be infected by malware.
  • Antivirus programs may no longer be updated.
  • Online banking transaction systems may expire.
  • Your financial data could be vulnerable to theft.

So What Now? Is It Time To Upgrade To A New Operating System?

Yes, you should upgrade to either Windows 10 or Mac OS High Sierra. You probably shouldn’t go from a Windows-based system to a Mac OS unless you’re in design or video production. Most small businesses do best with Windows operating systems.

If you do switch to Mac, you’ll want to perform a cost analysis. You’ll need to change all the software you use, and this could get pricey. Plus, Apple devices are more expensive. However, they do tend to be more reliable and less costly to maintain.

What Do I Need To Do Before Updating/Migrating?

To make sure your hardware is ready for the next software environment, you should perform a series of inventories.

Software Inventory: Go through your start menu, programs folder and any other locations on your PC and make a note of all the applications and utilities you have.

Categorize them into 3 groups:

1. Required

2. Optional

3. Unwanted

Check your required software versions against the most current versions on the market to determine if you need to upgrade them. If so, make a note of the cost to do this.

Software Wishlist: Decide what you need, how soon, and do similar upgrade and cost determination.

Hardware Requirements: Make sure your current hardware is compatible with the most current Windows Operating System (Windows 10). This means checking:

  • The space on your solid-state drive or hard drive.
  • The RAM or memory requirements.
  • Any CPU or Processor.

If they don’t meet the requirements, it may be best to purchase a new machine with Windows 10 installed. Then you can reinstall any current applications that you require.

Should We Consider Purchasing A New Computer?

If your computer is 7 or 8 years old, and running Windows 7, it makes sense to get a new one, or a new Mac and operating system.

For most Windows 7 users, moving to a new device with a Windows 10 operating system is the best path forward. Today’s PCs are faster, lighter in weight, more powerful, and provide increased security.

The average price is considerably less than that of the average PC was eight years ago. This Guide from Microsoft can help you choose a new PC in just a few easy steps.

When you’re ready to upgrade to Windows 10, visit and spend some time on:

https://support.microsoft.com/en-us/help/12435/windows-10-upgrade-faq

Do You Have Any Questions?

Contact us. We’re always here to help.

 

 

 

What’s So Important About My Out-of-Office Message?

Out of Office Messages

Vacation and time away from work is a necessity in order to be able to unplug and recharge. As research often tells us, disconnecting from work, talk around the water cooler, office politics, and even checking email can ultimately help us lead a more productive life.

Out of Office Messages

Too often we feel the tension of knowing we need to take a break and fearing that our time away from work will just lead to more work when we get back. While many factors play into this tension, there are small ways we can alleviate the stress of the return to work after much needed time off.

One of the first steps to making our vacation time more productive is placing a fitting out of office (OOO) email that establishes well-defined boundaries for our time away from the workplace. So how do we write the perfect OOO message that doesn’t make us look like a “slacker,” or potentially lead to missed opportunities while we’re away from work?

Believe it or not, what we often perceive as something that can negatively affect the way we are seen or our business success — can frequently be used to our advantage. OOO messages that are written carefully and effectively can be an unbelievable implementation that leads us to a win. These little autoresponders built into our emails can give us the opportunity to make social contacts with teammates, customers, and retailers. Whether we are taking a vacation, spending time with family during a funeral, away at a conference, or celebrating the birth of a new baby, Out-of-Office messages can lead to greater success.

Making the Message Meaningful

Sharing a little information about your absence can be turned into a conversation starter the next time you communicate with the recipient of the OOO email. Let the individual reader know that you are just as human as everyone else. This will be a good reminder that you have quite a bit in common.

Begin by asking yourself a few important questions: Why am I taking time away from the office? Where are you going on vacation and why is your time away with friends and family significant? What is the purpose of the conference you are attending, and how will that help you attend to your client’s needs?

Applying OOO emails that have a personal touch can lead to better conversations at work and with your clients. Upon your return, they will be more likely to ask you about the conference you attended or the vacation destination. Perhaps they went to the same place on one of their vacations or they desire to go there someday. This connection may lead to a more meaningful relationship with others in your office.

Sharing a Valuable Resource

Sometimes you can share a resource that was beneficial to you either at work or personally. If you know your audience, what can you suggest to them that can be beneficial? Have you considered what could help the people who email you the most? It could be an online article you found to be helpful. Maybe you have the ability to offer a coupon or discount in your OOO email to clients while you are away. If you are attending a conference where there is a recognized presenter that could resonate with your email recipients, you could possibly include a link to his/her material.

Customizing Your Email Message

Some email providers allow you the option to draft messages to various groups. For example, Gmail gives you the ability to send autoresponders to those you have designated in your various address book groupings, while also sending it out to people you don’t have in your address book. This gives you the capability to be more flexible and personal with your various groups. So often, we tend to share more personal information with our colleagues at work versus our clients or customers.

Let’s look at some examples of OOO emails that can give you the ability to make an impact with the recipients of the email while you are away from work.

Effective Out-of-Office Email Samples

Hi, I’m celebrating the birth of my newborn girl, as well as taking some time to assist my wife during the new transition. Because of this momentous occasion, I will not be checking my email until [date]. If you need anything right away, please contact my office partner [email].

Hi! Thank you for reaching out to me. I trust you are having a wonderful summer. It’s time for my annual family vacation at The Cape. I look forward to answering your email when I return on [date]. While I’m away, let me share this valuable online discount with you. I hope you find it helpful.

An external email could say: Hi, I’m currently celebrating my much-anticipated marriage with my husband. I’ll be away from the office until [date]. Please don’t hesitate to touch base with [my assistant] if you need support while I’m away. I look forward to connecting with you when I return from my honeymoon.

An internal email might say: Robert and I are officially tying the knot on [date]. After the wedding, we will be heading to The Bahamas for the honeymoon until [date]. In my absence, please contact [colleague] for any assistance. Just in case you have never seen my handsome husband, I’ve attached our engagement picture of this email!

Conclusion

As you can see, you can be as personal as you like with these emails. They can share as much information as you’re comfortable with. The goal is to connect with readers and make them feel like part of the family. This will build relationships both in and out of the workplace.

The Basics of Effectively Scheduling Meetings with Microsoft Teams

Microsoft Teams

Microsoft Teams is a great way to schedule meetings, especially if the participants don’t all work in the same geographic area. It seamlessly integrates scheduling, invitations, updates, and access to virtual meetings. This might sound a bit complicated, but once you know the basics of scheduling in Microsoft Teams you’ll find it to be, not just a powerful tool, but an easy to use one too.

Virtual Meetings Through Microsoft Teams

Not only does Microsoft teams allow you to schedule meetings, but it provides everything you need to conduct virtual meetings. The virtual meetings in Microsoft Teams are made possible via Skype, which provides the audio and video capabilities. In addition, using Teams also allows you to track, join, and document meetings. Access to all these tools begins with scheduling a meeting.

Basics of Setting Up a Meeting

While in Microsoft Teams, click on Meetings and then Schedule a Meeting. This opens up the options you need to get a meeting set up. Your first option is Team/Channel. This allows you to select a team to meet with and a channel to meet in so that an entire team can participate in the meeting. Note that the Team/Channel option will list all the teams you are a member of so you can easily select the right one.

You can also invite individuals alone, or individuals in addition to a team. This works well if you need to invite participants outside of the team or need to hold a private meeting with just one or two participants. If you want to create a private meeting, select the None option under channels and then invite the individuals. On the right-hand side of the screen, you’ll find the options for inviting individuals.

Next, enter an informative title for your meeting. Make it descriptive enough so that it doesn’t get mixed up with other meetings the attendees might have scheduled. For example, calling it “Widget Sales Meeting” is much more helpful than simply calling it “Sales Meeting” or “Tuesday’s Meeting.”

After you’ve determined who will be involved in the meeting, you can set up the date and time. If you need to find a time that works for everyone involved, then click on Scheduling Assistant. This tool will show you everyone’s availability, and it’s a great way to quickly find a mutually optimal time for everyone to meet.

Next, schedule the date, start time, and end time for the meeting. You can also click the Repeat box if this will be a regularly scheduled meeting, and then indicate how often the meeting will take place.

Don’t forget to pay special attention to the time zone used for scheduling the meeting time! Microsoft Meeting will update the time to the correct time zone for each person involved in the meeting when they receive the meeting information.

There is also a section for providing additional details about the meeting. This section supports basic formatting, like bulleted lists, different fonts, and including images or files.

After the Meeting is Scheduled

Once you’ve scheduled the meeting, it will post to the Conversations in the channel you selected and in the general channel for the team involved. In the channel, it will show who scheduled the meeting along with a concise summary of the meeting details. Additional meeting details can be viewed by clicking the ellipsis menu that pops up. This same ellipsis menu also allows you to join the meeting once it starts, via the Join Online button.

The agenda, notes, content, and recordings will be captured in the Team’s channel, which can be very helpful after the meeting is completed. Note that once a meeting has been scheduled, you can cancel it if you are the meeting’s organizer.

Microsoft Teams

Holding Meetings via Chat

You can start a meeting, video, or voice call with others from within a channel. At the bottom of the screen where the Chat prompt is, you would click the video camera icon, located at the far right of the Chat entry box. Your camera will be activated and you will be able to see your camera view. On the right-hand side of the screen, you will have the option to add people. You can also adjust your camera and microphone settings (and disable them, if you need to). You can then assign a subject to the chat and start a meeting. From chat, you can also schedule a meeting – there is a Schedule Meeting option that will appear on the screen.

Conclusion

Microsoft Teams has some very powerful tools to support virtual meetings. It can help you schedule the meeting, announce it to the individuals involved, keep them updated on any changes to the meeting, and even start the meeting once it is time. Taking the time to learn how to use this tool effectively will save you time and frustration.

 

What Can Companies Do To Prevent Privacy Violations?

Privacy Violations

Whether it’s physical, virtual, or in the cloud, discovering and blocking sophisticated threats in the network is at the forefront of every company’s mind. However, businesses are finding that more and more data violations are taking place when network security centers on the edge of the network are not giving equal protection to the network itself.

Privacy Violations

Security at the perimeter of the network has received most of the attention from data protection companies. What many internet service providers and businesses have neglected is protecting what lies within the network. Once attackers get into the network, they normally have free reign to steal valuable data and go undetected. What can your company do to solidify your network and protect you from hackers on the inside?

5 Ways to Prevent Privacy Violations

Prevent Data Theft with Patches

If a company’s IT department is inattentive when it comes to the application of patches, security vulnerabilities and other bugs can easily creep into a network. A patch is simply a set of changes to a computer program and its data that are created to update or fix a liability or get rid of a virus threat. Rapidly growing networks today are comprised of a wide range of networks, including the IoT and the cloud. Keeping track of the equipment inventory and the maintenance of this vast network can be a daily trial. For a company to protect its technology, applying patches is no longer an option but a necessity.

Protecting a Network with NIDS

With cloud computing as a way of life, cloud computing security is a mandatory requirement.

Network-based Intrusion Detection System (NIDS) is one of the solutions for enhancing the security aspect of cloud computing services. NIDS discovers and monitors attacks within the network. NIDS is a signature-based technique with an identification data packet throughout the network.

For the majority of companies, privacy violations are caused by attacks that have been detected for a while. Because these vulnerabilities are well-known and have already been patched, attacks can be identified through security holes in the signature. Incorporating signature-based discovery tools, businesses can seek out a breach and put a stop to it quickly.

Using Behavior-Based Analysis

Zero-day attacks to a network occur within a time frame, known as the vulnerability window. They are vulnerabilities that have not yet patched the software containing the weakness. Hackers can engineer malware that exploits compromised systems and steals valuable data. New high-level attacks are operating various techniques to evade protective measures and attack the network connections without even being noticed.

Behavior-based computer security tools can be designed to discover false or unanticipated traffic. They can destroy zero-day malware variants with what is called detonation chambers or sandboxing and link the data to defend against smart attacks. Behavior-based computer security tools allow data and applications to be scanned for malware across the network and thoroughly inspected. They look for patterns and then constantly monitor the traffic to determine the intent, preempting an attack before it starts.

Installing Web Application Firewalls 

Although many attacks are caused by phishing emails or known, unpatched vulnerabilities, web-based attacks are becoming more the norm.  Software that probes and calculates information directly in the data center is commonly targeted.

A web application firewall (WAF) is a filter that is designed to go before you and sift through incoming traffic detecting potential threats and malicious activity. It is one of the most common means of protecting against attacks at the application layer.

In a June 2017 survey of the top 1 million websites, Mozilla reported that an unbelievable 93.45% earned an F score at implementing basic measures to protect them from common attack methods. Companies that fail to accept and adopt application security methods are opening themselves up for constant threats and attacks.

Incorporating Network Segmentation

The modern network needs to be able to handle access through varying devices and an assortment of application and data flows. Businesses can markedly improve their network safety by installing Internal Segmentation Firewalls (ISFW). Network segmentation works by splitting a computer network into subnetworks. If the defense perimeter is breached, an access point penetrated, or if there is an attack from inside the network, ISFW prevents the spread of such threats. ISFWs can be used to protect specific servers that hold a company’s most valuable information and can also protect devices from users and web apps in the cloud.

Conclusion

Managing cyber-risk is a multi-faceted company-wide endeavor that requires implementation from the top level down. The quicker you are able to respond to a threat, the greater the chance you have of being able to stop the potential damage. However, with the implementation of these new tools and strategies, you can protect your company records from hackers. It does take a proactive approach and a watchful eye.

Do You Know How to Spot Fake Software and Updates? Learn the 7 Red Flags!

If you are connected to the internet, then you are a target for malware, viruses, and hackers. Every day, 350,000 new malware programs come to the surface. Your firewall and anti-virus protection can only provide so much security. That is why it is very important that you know how to spot fraudulent software and fake updates. Fortunately, there are several common red flags that you and your colleagues can learn to watch out for.

Software Updatest

Red Flag #1: An Offer to Scan Your System Pops Up on Your Screen

Be very wary of software pop-up ads! If an ad (often disguised as an alert) pops up unexpectedly on your screen and offers to scan your computer for malware or viruses, do not click on it. There is an extremely high probability that the real malware or virus is the downloadable software itself. For example, many of these fake software pop-ups will install a keylogger that records your keystrokes, including logins and passwords – which compromise your system and any accounts that you access through the infected computer. Anti-virus and anti-malware software should only be purchased and installed from well-known, reputable sites.

Red Flag #2: You Receive an Alert That Your Device is Full of Viruses

If an ad is warning you that it has already discovered multiple viruses on your computer, this is another red flag that the software is fake. If you click on the ad, then it will offer to install software to clean up your computer — but the truth is, this program will infect your computer with viruses or malware. This is not how real antivirus software actually warns users.

Red Flag #3: Software Suddenly Demands Your Information

The sneakiest of software scams are often introduced to your computer through an infected email that provides a way for malware to be installed on your system. This malware will provide you with an alert that looks very much like a legitimate anti-virus software alert. If you click on the alert, it will eventually request your credit card information or your personal information. Real anti-virus software never does this.

Red Flag #4: You Receive an Email with an Update Link

If you receive an email with a link to update, beware. The vast majority of modern software and apps will alert you through the software itself or via the system tray when an update is imminent, not with an email. Chances are that the update link in that email will install malware or result in a drive-by download. Beware of emails like this. They should not be opened; much less should any links inside them be followed.

Red Flag #5: A Pop-up Appears That Informs You That You Need to Update A Plug-In

Many of us have problems browsing the web when a pop-up appears via our web browser and tells us that a particular plug-in, say Adobe Flash, needs to be updated or we cannot view the page. These pop-ups can be incredibly convincing, with authentic looking logos. But do not be deceived. This is malware. That is not how a reputable software company will let you know that an update is needed. Never update your software through a browser pop-up.

Red Flag #6: You Receive an Alert from Software You Don’t Own

This one might seem a bit obvious, but many people don’t keep track of what software is on their system, especially if it is a work computer. Because of that, it can be easy to fall for a serious looking alert and click on it before making sure that software in question is something that is actually installed on the system. This trap is more common in businesses than on personal computers, but equally dangerous for both.

Red Flag #7: You get a Pop-up Alert That Your Browser is Outdated

Once again, this is not how modern browsers let you know that you are running an outdated version. This particular scam started making the rounds in February of this year. It detects what type of browser you are using and tailors the pop-up to that browser, with pretty convincing graphics.

Being Smart

Make sure you know what software you actually have installed on your system, especially when it comes to anti-virus software. Be familiar with how that software alerts you that an update is needed, and whether or not it automatically updates. Do not trust updates by email, or any browser pop-ups that try to get you to install something. Be careful about letting a program have access to your computer, or update your browser. Legitimate companies do not use those methods!

Conclusion

A little awareness and common sense can go a long way in helping you and your colleagues to avoid falling for scams that can compromise cybersecurity. In an age of ever-evolving cyber threats, a healthy dose of suspicion can go a long way toward protecting your computer from malicious software and internet scams!

Tips To Have Microsoft Outlook Play By The Rules

Using Rules To Organize Your Outlook 2016 Inbox

The purpose of Rules in Microsoft Outlook is to help you organize your email and receive updates if items are changed. Rules can save you time, keep on top of high priority tasks, and reduce the clutter of your Outlook inbox – if you know how to use the Rules Wizard correctly.

Basics of Outlook Email Rules

To set up a Rule, you first select the condition(s) that the email must meet (e.g., certain words in the subject line or from a particular sender), then indicate what you want to have happen when an email meets those conditions (e.g., place in a certain folder or provide an alert). It helps if you think about how you process your email. For example, you get various emails about a certain project, so you place those in a folder for that project. The condition would be that the subject line contains that project name in it, and the action would be moving it to a certain folder.

Creating a Simple Rule

Let’s create a simple rule that takes all emails with a subject line that contains the word “Proposal” and moves them to a folder in the “Smith Account.” Begin by right-clicking on a message in your Inbox. In the list that appears, select Rules>Create Rules. This will open up the Create Rules dialog box.

The Create Rules dialog box is fairly straightforward to use. The first section of the dialog box deals with the rule conditions. Check the Box beside Under Subject Contains, then type Proposal in the text box next to it. That indicates the rule is to apply to all emails whose subject contains the word Proposal. Then, moving down further in the dialog box, check the box next to Move the Item to Folder. A list of available folders pops up. Select the Smith Account folder (note you can create a new folder if needed by clicking on the New button), and click Ok. Smith Account will now appear next to the words Move Item to Folder. Next, click on OK to create this rule.

Another dialog box pops up to let you know the rule has been created. Notice there is a checkbox that says Run this rule now on messages already in the current folder. If you check that box and click OK, this allows the rule to immediately be put to use on existing emails. Otherwise, it will wait until new email messages come in.

For email rules, conditions can include sender, text that appears in the subject line, or who the email was sent to. When an email meets the conditions, then you can choose what happens next.

Available options for what happens in a simple email rule like the one we just created include the following:

  • Display in the New Item Alert Window
  • Play a Selected Sound
  • Move the Item to a Folder

Using Rule Templates

You can access templates for Rules by going to File>Manage Rules and Alerts>New Rule. Here the Rules Wizard gives you access to templates organized under three categories: Stay Organized, Stay Up to Date, and Start from a blank rule.

Under Stay Organized, there are templates for the following:

  • Move messages from someone to a folder
  • Move messages with specific words in the subject to a folder
  • Move messages sent to a public group to a folder
  • Flag messages from someone for follow-up
  • Move items from a specific RSS Feed to a folder

Under Stay Up to Date, here are your options:

  • Display mail from someone in the New Items Alert Window
  • Play a sound when I get messages from someone
  • Send an alert to my mobile device when I get messages from someone

Let’s run through a quick example using a Rules template. We will create a rule that flags messages from a certain person for follow-up. Note that this can be applied to an email from people or from public groups. Begin by going to File>Manage Rules and Alerts>New Rule. This will start the Rules Wizard. Under Step 1, go to Stay Organized, select Flag messages from someone for follow-up.

At the bottom of the Rules Wizard, you will see Step 2. Here, you will edit the rule description to meet your needs. Anything underlined in blue can be edited. In the case of a move messages rule, you should see something like this under Step 2:

Apply this rule after the message arrives
from people or public groups and
flag message for follow up at this time

If you click on people or public groups, then you will be provided with a list of people or public groups to choose from. Clicking on follow up at this time will open up flagging options. These include what type of flag to apply (e.g., Follow Up, For You Information, Forward, etc.) and when it needs to be completed (e.g, Today, Tomorrow, This Week, Next Week, No Date, Complete). Once you’ve edited the rule description to meet your needs, click on Next.

This takes you to some additional options for refining the rule, such as requiring that certain words be in the subject or that the email comes through a specific account. Clicking on Next allows you to add exceptions to the rules, such as making an exception for emails sent from a public group or that you have been CC’ed on.

Clicking Next again allows you to name your rule and choose from a few more rule options that are presented next to checkboxes. These rule options are as follows:

  • Run this rule now on messages already in Inbox
  • Turn on this rule
  • Create this rule on all accounts (this only appears if you have multiple accounts)

Once you’ve made the modifications you need, click on Finish. Outlook will provide you with a message to let you know if the rule is only run when Outlook is open. Click on OK, and everything will be set up.

Conclusion

Taking the time to think through how you process email helps you gain control of your Outlook 2016 inbox. Remember that the rules can be as simple or complex as you want them to be. If you don’t know where to start, then use one of the Rule Templates. Templates simplify the Outlook Rules Wizard process so you can get familiar with how it works.

What Is The Best Mobile Scanning App?

With the business world rapidly moving towards the digitization of documents, mobile scanning apps are becoming necessary for both work and personal use. However, in our day-to-day interactions, we encounter entities, such as the government or doctor’s office that require old-fashioned forms that are printed on paper.

Mobile Scanning App

Sometimes we are handed a business card from someone with important contact information we need to retain. Because not everything has moved to digital media, the most useful resolution is to quickly transform any paper you’re handed into digital data, which you can store and edit on your computers and mobile devices. Once stored, you have them practically forever if need be.

Think about the amount of physical information you encounter daily that you need to retain for your professional and personal life: spreadsheets, software information, receipts, financial records, old photographs your parents have, etc. If you need to capture that data or images for future use, having a scanner at your beck and call is an efficient way to operate.

The availability of a mobile scanning app that runs off your smartphone and uses your phone cam to snap the image can allow you to capture more information. This gives you the freedom to correctly analyze and pull out the important stuff for later.

Let’s look at some of the best mobile apps out there. Some of these scanning apps are free, while others are highly affordable. Try to match up your needs to the right app.

What Are The Best Free Mobile Scanning Apps?

Microsoft Office Lens for Android

Microsoft recently launched Office Lens for Android, a scanning app that lets you shoot photos of written materials like notepads, printed documents, and whiteboards, converting printed words in the image to editable text through OCR. Microsoft has other mobile scanning apps such as Evernote, but they’ve added some remarkable functions to this new app. The Office Lens gives you the ability to scan documents, cards, and whiteboards with your Android phone, making them more readable and editable. Best of all, it’s a free app!

Evernote Scannable for iPhone

If you are already an Evernote user, this app scans anything you put in front of it and sends it to your Evernote account, or another place that you designate. It has the capability to share the files with other people very easily, as well. Imagine you’re in a meeting with a number of team members or clients. You can use the app to scan a few files from the meeting, and Scannable will instinctively ask you if you want to share the images with the people in your meeting. If you have already listed the attendees in a meeting invite and you’ve granted Scannable access to your calendar, it will send them the data immediately. How’s that for convenience?

Adobe Scan for iPhone

If you already have a paid Adobe Document Cloud or Creative Cloud account and use it regularly, this app is a no-brainer. Sometimes you have a piece of paper that you need to get into digital form. The Adobe Scan app can not only produce a PDF using your smartphone camera, but it can also employ optical-character recognition (OCR) to the scanned image so that you can freely edit its text. For an app that automatically detects, captures, and converts printed text to digital form, Adobe Scan is a perfect app. But once again, you need a paid subscription to get all its impressive features.

What Are The Best Mobile Scanning Apps Under 5 Dollars?

Abbyy FineScanner

Abbyy has been in the scanning technology business for a very long time, and that gives them a leg up on the new and robust competition. Experts have been impressed with its use on older high-end desktop scanners. Its mobile scanning tool Abbyy FineScanner, is impressive as well. FineScanner does a terrific job of scanning any type of printed document. It’s very fast at snapping the photo image and also gives the user the option of color or black-and-white.

The one downside to the Abbyy FineScanner is its price disclosure. You can download a free version, but the free version doesn’t support the software’s best feature, its optical character recognition (OCR). For this feature, you need to pay either $4.99 a month or $19.99 for the year. If you sign up through the website, a free month of premium subscription is available.

Intsig CamScanner

This mobile scanning application has a unique feature that sets it apart from other apps under $5. The Instig CamScanner will separate the document acquisition process (take a picture of the image and turn it into text) from the document management process. If speed is important to you, this app is very fast at taking the image and converting it for you. Intsig CamScanner’s optical character recognition (OCR) is not as accurate as some of the other apps. If accuracy is crucial for you, Instig CamScanner might not be the right scan app for you to download.

TurboScan

TurboScan, a $4.99 app for Android and iOS, is an unpretentious app that precisely saves documents and images for you to edit elsewhere. It is not the fastest, nor does it have a processing niche like the other featured mobile scanning apps. What it does have is consistency in both its accuracy and quality at an affordable price.

Wrap Up

Technology is moving forward at a lightning fast pace. Be sure to check often for the latest and greatest scanning apps and you might be surprised at what some tech guru has come up with.