Top 12 New Apps on the Market

According to Pew Research, 77 percent of all Americans now carry a smartphone. There has even been a dramatic increase in smartphone usage for those over 50 years old. As Americans realize how many tasks they can get done on their phones, new and completely radical apps are being created.

Top Mobile Apps

Today’s smartphones have powerful processors and LTE connectivity. This is more than enough power for meeting apps, calendars, to-do lists, games, and mobile office suites.  Depending on what you need to accomplish, you can find an app for just about any task, including scanning, file management, and travel booking. Though iOS is still the preferred platform, more apps are now available for Android as well. Below are our top 12 apps for making the most of your smartphone.

PocketGuard (Android and iOS)

For those who want to know where all your money goes each month, PocketGuard is a budget management app that also allows you to manage your bank account. The app uses encrypted, read-only technology that connects to your credit card and bank accounts. You can view balances, track spending and purchases, and get a quick look at bill payments. PocketGuard shows you what you can safely spend without being overdrawn or over credit card limits. It’s a great way to stay on a tight budget and the app is free.

Adobe Scan (Android and iOS)

This is the favorite mobile scanner app due to its versatility. You can convert paper documents to PDF, then search and edit the document using Adobe Scan. The app uses optical character recognition to transform a document into digital text. Despite its powerful components, this app is free to download. You can save your downloaded documents to the Cloud using a free Adobe Document Cloud account as well.

Files (iOS only)

The Files app was first released by Apple as part of iOS 11. It works well with either iPhone or iPad to provide a higher level of productivity. Using the Files app, you can connect to iCloud, Dropbox and other file storage programs. Browse, organize and search through documents on any Apple device. The app makes file management much easier. You can also connect with other iCloud users in real time. The Files app is free.

Hopper and Hopper Hotels (iOS only)

These two apps have become a favorite of travelers because they save you money on travel expenses. Hopper helps predict the cheapest time to fly. You can also book your airfare ticket. Hopper Hotel gives users the ability to look for the cheapest hotel rates and book those reservations as well. Hopper Hotels is currently only available in major markets including Miami, Los Angeles, and San Francisco, but the developers are working to include many other cities. They’re also planning to roll the app out to Android soon. Both apps are free.

HP Smart (iOS, Android)

HP Smart replaces the HP All-in-One Printer Remote app. You can set up and manage any HP printer or scanner using this app. It integrates well with programs like Google Drive, Dropbox, Instagram, and Facebook. You can share documents via text messaging or email.

IKEA Place (iOS only)

IKEA has tapped into a major market for those who are trying to furnish or remodel their home. The IKEA Place app lets you browse through their furniture and see how certain items would look in any room of your home. You begin by scanning the rooms you want to furnish, then simply look through their virtual store for furniture and accessories. The app provides a higher level of augmented reality to users. This app can help you avoid buying things that won’t fit in your space.

Microsoft Teams (iOS and Android)

Microsoft Teams is a popular chat-based workspace that allows workers to meet online and share files. It integrates well with other Microsoft products and even some programs from outside vendors. You can be more productive using MS Teams. The app is free.

Things 3 (iOS only)

This task management app is the third release from Cultured Code and reportedly took five years to develop. It enables users to connect with other apps in order to set project goals, brainstorm, and schedule appointments. The app includes easy-to-use features like “Collect Your Thoughts”, “Get Organized”, “Plan Your Time”, and “Make the Most of Your Day”. Though it costs $9.99, it does offer a number of valuable productivity features that can help you create and complete any project on time and within budget.

Just Press Record (iOS only)

Just Press Record makes it easy to record anything. With one tap, you can record your kids at play or an important meeting. This mobile audio recorder also features built-in transcription capabilities and it syncs to iCloud so you can transfer files to other devices. Recording can be completed from a lockscreen, making it fast to use. It also has the ability to transcribe speech and supports a number of different languages. The cost is $4.99.

Chefsfeed (Android only)

If you have a hard time choosing a dining spot, the Chefsfeed app can help you decide. This app includes food and restaurant reviews from professional and celebrity chefs. Learn all about the best dishes and the best restaurants in your area. You can even book restaurant reservations. The Chefsfeed website contains articles and videos that would appeal to all foodies. Chefsfeed is free to download.

Gorogoa (iOS only)

This visually stunning iOS puzzle game takes you on a surreal journey to find and stop a magical beast. Using overlay panel elements and objects in the environment, players can combine elements to create a living game world. This unique puzzle game is beautifully hand-drawn and full of surprises. This game is also available on many gaming systems including PlayStation, Nintendo, and Xbox. It has won a number of prestigious awards. The app costs $3.99.

Notion (iOS and Android)

Notion uses artificial intelligence and unique algorithms to help users sort through and organize their email inbox. The Radar feature shows you what messages require an immediate reply. It includes helpful features like swipe controls and customizable notifications. Notion has an Alexa skill that makes it possible to use the app with Amazon’s smart speaker system. Notion is free and supports Gmail, G Suite, Office 365 and IMAP email services.

8 Intruder-Hating Tips For Home Office Security

Your Devices Are A Target For Online Prowlers. At Your Peril Do Not Ignore!

Home Office Security

Be Aware of Your Surroundings – Takes On a Whole New Meaning

When you were a child, your mom or dad reminded you, be aware of your surroundings. They wanted you to avoid getting hurt by a stranger. This sound advice also rings true when using your company’s computer, tablet or cell phone devices at any public Wi-Fi hotspot. Anytime you log onto a non-encrypted hotspot, you increase your device’s vulnerability to data hacking. Also, if you chose not to log on through a work-based VPN connection, you invite easy access to your company’s device. If you travel for business, you practice keeping your devices safe, especially in airports and train stations. But if you can avoid doing sensitive work at public hotspots, you’ve reduced your vulnerability and increased your awareness of your online surroundings.

 Company Security Policies Are For Your Protection

Let’s say you work from home. Or maybe you travel and work remotely. Once you leave the company’s secure environment, your vulnerability increases. The organization is entrusting; you won’t expose them to unwanted malware and a hostile environment they have no control over. It’s for this reason; your company institutes a mandatory security policy. The terms of the policy state when any staff member, works away from the office, they must use the company’s devices. Should your device be compromised, your IT Security department can contain the risk immediately. But using a non-issued device, a friend or spouse has, you’ve exposed your company to a possible cyber-attack. You’ve also left the IT Security team to pick up the pieces which could have prevented. No need to stick your neck out. Follow your company’s security policies and reduce your risk and exposure.

Not Some, But All Systems and Applications Must Stay Up To Date

We know. You hate being reminded. Security managers are updated zealots. But their sage advice is the simplest and easiest step a home office user has at their disposal. When running your updates, remember you are updating your operating system, all applications, and Microsoft Office. The updates are not just for the latest versions. Updates are for your stronger security-related measures. When your computer reminds you to update your system, take those extra minutes and update. Finally, don’t forget your once a week security scans and your once-a-month full system scan. You might be surprised what your system digs up.

You Can Trust Me – I Am Your Network, or Are You?

Let’s say a security application, you’ve never seen, pops-up and prompts you to do a security scan, would you click it on? We hope you’d say no and here’s why. Some applications appear harmless and legitimate, almost friendly and helpful. But underneath they are programmed for sinister activity and why you must stay vigilant and know in advance if an unfamiliar network should be trusted. Granted you will be suspicious of public Wi-Fi hotspots, but at home, that same caution must continue. Downloading an app, your IT Support hasn’t cleared, puts you at great risk. If you’re not sure you logged into the correct network, stop and contact your IT Security Support department right away.

Remove The Cache Sludge From Your Computer

Have you noticed lately, your computer or browser are taking just a little longer to boot-up or respond these days? With virus updates, software patches, surfing the web, emailing, and working from your home computer, you will build up digital muck. For starters, your cache is your catch-all. It doesn’t matter what it is; something is going to drain down into your cache. And it keeps a record of it. So, if you want smooth sailing internet browsing and peak performance, clean out your cache. Why horde piles of digital yuck, for months, in your cache, where malware has been known to hide out? Once you clean out your cache and reload your browser, it rewards you with the updated version of the website you’re visiting. Also, if the site owners keep their security up-to-date, your visit is secure.

These Cookies Are Not Your Friends Nor Are They Tasty

According to Webopedia, “a cookie will contain a string of text that contains information about your browser. To work a cookie does not need to know where you are from; it only needs to remember your browser.” Some Websites use cookies to store more personal information, about you, and you may not know it. You must find out who has data about you. With bad press surrounding social media sites, it’s becoming more important to check your browser for cookies and delete them selectively or delete them entirely.

Still Using Passwords – Multi-Factor Authentication Gives You New Security Powers

In the early years, you were trained how to use passwords to protect your sensitive material. Something easy to remember. But with progress came security breaches. Easy passwords were out. Next password level was using numbers and symbols in the place of vowels in your password. Now passwords are out, and passphrases are in. Here’s how it works. No confusing password with symbols or numbers to remember. What you create is a phrase you will easily picture in your mind, like the address at your best friend’s house. Instead of a password like this: #152@Bobs, you create a passphrase like this: AddressAtBobsPlace. Now you have an easier way to remember and beefed-up security powers to protect your sensitive information.

Will Your Router Pass A Security Examination?

Finally, are you still using the original router password that came in the box? Does anyone else have access to that password? In some home offices, passwords get shared with family and close friends. If you do not remember the last time you changed the router’s password, or who has access to it, the time to replace the password is now. But if that same router has reached 24 months, ask your provider to swap it out and get a new dual-band router. With newer routers come five enhancements. They are faster to respond, data transmission is reliable, the latest security firmware is updated, comes with a warranty, and you receive a new password.

For more Intruder Hating Home Office Security Tips gives Network Essentials a call at {phone} or email us {email} to speak to one of our Home Office Security Specialists

Want To “WOW” Your Boss With Professional Diagrams And Flowcharts?

I Have Some Tips For You.

Microsoft Visio

I often get asked by my boss to take the data she accumulates and put it into easy-to-read diagrams and charts. I was using Excel until just recently, which is great, but I needed something with more functionality and design choices. Then I found Microsoft Visio. I think it’s one of the best options available today to create diagrams and flowcharts. I have access to so many great templates and shapes that give my work the professional look my boss requires.

I really didn’t know much about Visio until a colleague told me about it. And when I gave it a try, I was sold. Now my diagrams can be as simple or complicated as I want. Visio provides all the tools and functions I need and comes with a wide variety of built-in shapes, stencils, and objects. I can even create my own shapes and import them if I want.

Have you heard about Visio Online? Microsoft Visio 2016 Viewer lets you view Visio drawings inside your Microsoft Internet Explorer Web browser. It’s a web-based version of Visio. So, when I’m away from the office I can still use it to design, create, edit and share diagrams and flowcharts online. I just upload my Visio diagrams and flowcharts to either SharePoint or OneDrive for Business and edit them in my browser.

Now I can collaborate with my team to streamline projects and work with them on diagrams right from my web browser. And I don’t have to worry about security. The only people who have access to my charts are the ones I authorize. I can even review their comments and add my own directly from my browser. And here’s another plus!—I can store all my diagrams in our OneDrive cloud storage that has 2GB of space.

What my team and I like best about MS Visio is that it’s so easy to use. It’s simple to create top-notch diagrams with commonly-used diagram types and rich shape sets. It’s easy to collaborate with team members and stakeholders, view and add comments, and share the diagram with others. We can pull external information into Vision such as an Excel sheet, or Access database. Now when my boss sends tons of data to me, I pull up my Visio, Excel or Access and design fantastic diagrams in just an hour or so. (She thinks I work all weekend to get this done!)

In case you didn’t know, Visio 2016 was released in September 2015 along with Microsoft Office 2016. It has dozens of templates you can use for a multitude of industries and verticals.

A few new features were added such the ability to connect to Excel data, information rights management for your Visio files, modern and detailed shapes for site plans and floor plans, IEEE-compliant electrical diagrams and home plans (architects, contractors, engineers, and designers will like these), and even 3D map diagrams. Plus, it comes with a bunch of new starter diagrams, themes, and built-in shapes–Hundreds of them! All these shapes are categorized, so they’re easy to find and choose from.

Want to know some really helpful Visio tips? I’ll share them with you here. I now consider myself a Visio expert, and I know there are a lot of beginners out there who might appreciate them.

Text Editing

Sometimes you need to edit text when you’re putting everything together, and not all applications let you do this. However, it’s easy to do in Microsoft Visio: Just click on the shape next to your text and press the F2 button. That’s it. Now you can edit as you wish–Simple! When you’re finished just press “Esc” to get out of the text-edit mode.

Shortcuts

  • F1 -for Help
  • Tab key to switch between shapes
  • Crtl+1– for the “selector” cursor
  • Ctrl+2 – for the text tool
  • Crtl+3– for connector lines
  • Alt for the main toolbar.
  • F3 for the Format Shape task pane
  • Crtl+PageUpor PageDown to move between sheets
  • Ctrl+ scroll up or down with the mouse to zoom in and out
  • Ctrl+click on and drag an object to copy and paste it in another place.  

Draw Shapes

The Drawing Tool is next to the Pointer Tool on the Ribbon. Click on the arrow and select a shape from the drop-down menu. Then you can start drawing your shape. Try combining shapes with the Pencil Tool to make more complex or intricate shapes. You’ll be an expert before you know it.

Save Shapes

If you want to save a shape that you made, Visio lets you do this. Look on the left of the toolbar for “More Shapes” > “New Stencil” and drag and drop your shape into the blank space. Then right-click it and choose “Save As.” Now, just rename the shape and save it.

Add Files

With Visio, you can copy anything from other Microsoft Office apps and paste it into your diagram or flowchart. So, if you have an Excel table or diagram, just copy and paste it right into your Visio diagram or flowchart. This saves you from having to redraw it. You can now proceed with Visio’s editing tools.

Create Flow Charts Quickly in Visio Online.

  1. Choose the Basic Flowchart diagram.
  2. Choose a shape from the Shapes Panel and drag/drop it into your canvas.
  3. Hold your pointer over the shape until you see the Auto-connect arrows.
  4. Move the pointer to one of the Auto-connect arrows. You should see Quick Shapes where you can choose the shape you want to add.
  5. If you want to add some text, double-click the shape.
  6. You can add more shapes by dragging and dropping them from the Quick Shapes list.
  7. Use the smart guides to align your shapes the way you want.

Before long, you’ll be an expert in Microsoft Visio. I hope this helps, and you get the kudos from your boss that I did from mine!

9 Great Microsoft Outlook Timesavers

Are you using Outlook to its fullest potential? If not, you’re missing out on a valuable tool that will make your work so much easier. Not only will it incorporate everything you need to do with emails, like make appointments and set “Quick Steps,” it can save you a lot of time. We have 9 great timesavers we want to share with you here.

1. Turn Off Notifications

You know those little pop-ups that appear when you’re trying to concentrate on a project? They are there to let you know that you have new mail. This is great if you’re waiting for an important email. Otherwise, they can be very distracting.

Here’s how to turn these off:

  • Just go to the bottom right-hand side of your screen (in Windows) and click on the little triangle. A check box will come up.
  • You can see here where it says, “Show New Mail Desktop Alert”.
  • Uncheck this and no more annoying pop ups!

You can also do this right from Outlook:

  • Go to the left-hand side of your screen with Outlook open.
  • Select “File” and “Options.”

Under “Mail” you’ll see a bunch of options. Here’s where you can select all the notifications and sounds that simply distract you, and that you don’t need. Ah, peace and quiet for a change!

2. Drag Mail to the Calendar

When you’re in an email, and you want to add a meeting to your calendar, simply go up to the top Ribbon where it says “Meeting” and you can “Reply with Meeting” to all the people on the email stream.

Set up the time and place, and then invite everyone.

3. Block Off Time Slots

Let’s say someone emailed you a proposal and you need to block off some time to read it. Here’s how to do this right from the email and attachment:

Here’s the email with the proposal marked in blue.

Drag the box down to the left where it says “CALENDAR” and it will create a prompt where you can enter the block of time in your calendar, on the day and time that works for you. It will appear as an appointment in your calendar.

When you’re entering time in your meeting time slot, Outlook does some of the work for you.

Say you want to start at 10:00 am. Simply key in 10 and hit TAB, and Outlook will enter the rest (10:00 AM). You can even enter military time. 15:15 TAB and Outlook will convert it to 3:15PM.

You can do the same with the end time as well.

4. The Ignore Button

If there’s an email that keeps appearing in your inbox, but you don’t want to see it anymore, rather than deleting it you can simply go to the Ignore button on the top left, (or Control >Delete) and emails about this subject will automatically go into your Deleted Items.

You’ll get this prompt to ensure that you want to delete the message every time. Check “Don’t show this message again” and click “Ignore Conversation.” You won’t be bothered by the message anymore.

5. The Quick Access Toolbar

Microsoft provides this toolbar in all of their software solutions. You can put some of your most used commands in this toolbar. Simply check the ones that you want to appear. They will always appear at the top of your screen until you remove them.

And you can easily add more commands, as you see below.

Simply highlight the commands to the left and click “Add” and they will appear in your ribbon. To remove, do the opposite. Highlight the commands to the right and click “Remove.”

5. Respond Fast with Instant Messaging

Sometimes you need a fast way to get a message to someone, and email isn’t doing this for you. Right from Outlook, go to the top ribbon to: “Reply All with IM”

Now, you can send everyone on your email stream an Instant Message instead of an email. This comes in handy if you need to get a quick message to your team. However, it only works if your team is connected to you with Microsoft Link. If not, you can do this with Skype as well.

6. Quick Steps

You may recognize this in the top Ribbon. It’s been in Microsoft products since 2010.

Sometimes you do things manually. Or you may set up Rules. For example, “If the email is from Molly Dempsey save it to Project Falcon.” Or something like this. You can also save commands like this in Quick Steps. Here’s one we set to move the message, mark it as read, tag it, and put a follow-up flag on it.

Quick Steps moved the email, categorized it and marked it as read, just as we specified.

There are multiple actions you can choose from in Quick Steps. Start with “Create New” and your selections will pop up. Click “New Message.” Then preset the email that you think you’ll use over and over.

Here’s a Quick Step to create an invoice right from Outlook.

Click the invoice you want (we have one called Tailspin already set up). Outlook will take you to your contact list where you can choose who to send it to.

Then we set the importance level as “High.”

And we simply fill in the information in the preset template, send it and it’s done!

7. Out of Office in Advance

Now you can set your “Out of Office” messages in advance. Remember when you had to do this right before you left town? No more.

Here’s how to set it up:

Go to the “File” menu.

Click ” Automatic Replies (Out of Office)

Then set up your parameters.

Click “Send Automatic Replies” and type in the start and end date, along with the message you want to send when you’re away.

Check the box that says, “Only send during this time range”. Outlook will remember to send the Out of Office message beginning on the date and time you set and stop on the end date and time.

You can also set Out of Office emails for those emailing you from inside or outside your organization. How easy is that?

8. Search Your Email

The search box is right above your emails.

Say we want to find messages from Garret Vargas. All I have to do is type “Garret” and his messages came up.

But as you can see, some other messages popped up here. They probably contain Garret’s name.

Yes, you can see below that Garret’s name was in Katie Jordan’s message. Outlook search capabilities go that deep into your emails. Outlook will even look in attachments in your emails for what you’re searching for.

You can also search the Current Mailbox or All Mailboxes.

And, notice that when you’re in Search you have all kinds of options in the top Ribbon.

9. Look for ? or press F1 for Help

The ? is on the top right of your screen if you ever need help in Outlook or any Microsoft program.

Or, simply click F1 and the Help prompt will appear.

Microsoft Outlook has many other great features. Keep watching this space for more ways to get the most from Outlook and other Microsoft products.

From Typo to Top Spot, Why Yoast Rules SEO

Is “Yoast” a typo? Are we raising a “toast” and just missed the “t” and hit the “y” key? Or is there a deeper meaning behind the name of the SEO superstar?

Yoast SEO

WordPress users love WordPress. It’s an incredibly straightforward platform with a simple user interface, which makes sense given its humble beginnings as a blogging application. Bloggers have used the free solution since 2003, enjoying the flexible and friendly features. Though it did begin as a blogging platform, its evolution into a content management system (CMS) was a natural progression. It’s estimated that as much as half of major global brands have websites run on WordPress. If you’re keeping count, that’s a staggering number of websites.

WordPress offers a plugin architecture for users that encourage plugins to extend features and functionalities of WordPress, catering to the needs of the user. At last estimate – though still in 2018 – there are over 50,000 plugins available for WordPress users, each offering customized functions and features to enable tailored experiences for specific needs. In fact, WordPress highlights available plugins for users, complete with a rating system and biographical details – similar to a product offering on Amazon!

Available plugins range from contact forms to an importer that allows users to bring in blog content from other blogs. Others include a WooCommerce plugin for e-commerce sites, and an on-page Google Analytics plugin for users to track site metrics. The second most popular plugin on the WordPress plugin dashboard is Yoast SEO, with more than 5 million active installations and a 5-star user rating by nearly 20,000 users. We were curious about the most popular plugin and had to know. Yoast SEO falls just behind a plugin called Contact Form 7, with the same number of active installations (but a lower rating by only 1,500 users in comparison).

What is Yoast SEO? Was someone thinking of toast and made a typographical error? The keys are right next to each other on the keyboard – is that what happened? Nope! The founder of Yoast SEO, Joost de Valk, pronounces his first name “Yoast” – it’s as simple as that! The firm that developed Yoast SEO is based in the Netherlands, by a team that is dedicated to its users and the community at large. Yoast SEO creators believe in open source software, where the code is readily available to anyone that wants to modify the code for customization.

Yoast SEO is an amazing tool that WordPress users add as a plugin to optimize their content for better search engine rankings. The Yoast SEO plugin helps users by making sure the right keywords are included in their content if they want to tag that content with those keywords, as well as reviewing word count and other elements that are important to better search ranking. The results of a search are based on Google’s infamous algorithm that determines the position a page ranks in search results returned in Google. The Googlebot crawls billions (and billions!) of pages across the Internet to index and adds to its search results. What are some of the factors that Google takes into account for ranking web content in search results?

Word Count

Word count is one of the most important content factors since Google – the king of search engines – takes length into consideration when the Googlebot crawls pages to index. The number of words in a page is a good indicator of the quality of content – sometimes. A thousand words of gibberish or just words strung together with zero relativity are always possible, which is why this isn’t the only factor Google relies on for a page’s search position.

Keywords

Keywords are equally important for more reasons than just Pay-Per-Click (PPC) advertising. When the Googlebot is crawling through those billions of web pages, the byproduct is the indexing of the words it finds and their locations on a web page. This process also reviews all the “hidden” words in content, like the tags used and various content attributes within the code, like alt text and title tags, and all of these are used to relate the keywords to the content, a stronger indication of content quality than word count, but together with word count keywords boost a search engine result position.

Title and URL

A web page’s title is the first thing a user sees when looking at search results in a browser. This is not necessarily the title that is shown on a web page as the headline announcing the page content. This title is what is in the code of the page and shows on the browser tab. This title should relate to page keywords and content to help boost a search position. If your primary keyword is in your title, it adds credibility to – or, optimizes – your content and boosts your search position and ranking. The title is sometimes also in the URL of a web page, but it can be slightly different. So long as the primary keyword is still present, any slight alteration won’t negatively impact your position.

Description Snippets

Why do snippets matter? Snippets show the description of your page content in search results, which Google shortens as it needs to based on screen space or other factors. The bottom line with descriptions and snippets is to include critical keywords, place them early in the descriptions.

Traffic volume

Google works very hard to ensure the user’s search experience and maintain impeccable quality standards. This much is clear given Google’s position as King of Search. When Google serves search results, all of the above factors work to improve the overall search experience. The cogs in the machine are always turning and working to make sure that not only the user gets the best search results based on its determination that the content is relevant to the user’s search query, but also that when users click links to pages, Google is driving quality traffic to sites.

Now you’re thinking, how does Yoast SEO use all of this information and help me with my content? Yoast SEO has a plethora of built-in features that optimize your content:

  • Snippet Preview
    • This handy little feature shows users how their snippet will look in search results in desktop, mobile, and even social media.
  • Integration with Google Search Console
    • Users can see exactly how to expect site and pages to perform in search engines, presenting the opportunity to fix errors before they affect search traffic
  • Readability
    • This is a great feature that scores your content based on readability factors. Users create the content and tend to have difficulty seeing an outsider’s perspective. This score helps users better understand if sentences are too long, or if too many sentences start with the same word or phrases.
  • Frequent Updates
    • The Yoast SEO plugin is often updated to keep up with Google’s algorithmic updates, to help users keep content optimized using current requirements and best practices.

Do you have the Yoast SEO plugin for WordPress? There are paid and free versions, and it’s absolutely worth it to get the free version! Instructions are simple:

  • Within WordPress, visit “Plugins” and “Add New”
  • Search for “Yoast SEO”
  • Activate Yoast from your Plugins page
  • A prompt will ask you to start the configuration wizard
  • Follow the wizard, and you’re done!

Familiarizing yourself with the Yoast SEO plugin will be even more simple after reading this, and you’ll start to notice your search rankings improve quickly, within 30 days of starting this process. Maintaining quality content will automatically help boost ranking, but Yoast SEO is the go-to tool for further optimizing and reviewing the factors that will impact search results most.

Easy Ways to Make Outlook 2016 Work Better for You

The new Outlook 2016 has incorporated some cool features, designed to be helpful and make your work day a little smoother. It can look a bit different depending on what version of Outlook you’re using and how your admin sets it up.

What’s New in Outlook 2016?

When you open Outlook, you’ll see six areas. Across the top is that familiar ribbon we’ve all become used to seeing. Above the ribbon, you’ll find the Title Bar which has the File tab, Home tab, Send/Receive, Folder, and View. Across the main section, you’ll find four wide panes of varying widths. Across the bottom is the newest addition to Outlook, the navigation bar.

While on the home tab, you can take a closer look at the four panes or main sections. The narrowest one located on the left contains your inbox, sent, deleted and other items pertaining to your mail folders. The second column contains your messages. Here, you can get a closer look at the items in your inbox. It shows the names and dates of each email. The widest pane shows the contents of the actual email. This section is called the reading pane. If you click on a specific email, you can read it and reply or forward it. The fourth smaller pane to the right contains your calendar and do-to list.

At the bottom, you’ll see the newly added navigation bar. Hover over each item there for a closer look. This is handy because you can access frequently used features or people very quickly here. The dots, which represent “more”, open up a “navigation options” dialog box. There you can change a number of things pertaining to the way your email client is laid out. You can also choose navigation options > compact navigation. This will make the navigation bar smaller. Little icons replace the larger words that were used. The icons can run horizontally across the bottom or vertically along the side.

Reading Pane Too Small?

You may not always need your calendar to stay open. It’s easy to close. Simply click on the arrow at the top to close it. You can also close the folders section located on the far left the same way. By closing these two sections, you’ll now have a much wider email viewing pane. This can be helpful if you have a long or important email to read. If you need to take a quick look at the folders, simply click on the words “All Folders” (far left side, vertically written) and a handy pop-out appears. This pop-out will stay there until you click on “All Folders” again. The navigation pane appears vertically written as well and this configuration can give you the greatest amount of space to work on emails.

In addition, you have the option of manually dragging the borders for each section. This is a quick and easy way to increase or decrease the width of a pane so that your Outlook email works best for your situation.

The New Navigation Pane

In the 2016 version, a navigation pane was added to the bottom. It has links that go out to:

  • Mail
  • Calendar
  • People
  • Tasks
  • More – More is represented by small dots in most programs now.

You can hover over each one to learn more about it or access that particular feature. For instance, hover over “People” to see all those listed in your contact list. You can also hover over a specific person to get more information about this person. For each of your contacts, you’ll see small icons along the bottom so you can email, call or video chat with that person. The same is true for each item in the Navigation Pane. Simply hover over your calendar for a quick look at your day, week or month. The calendar in your Navigation Bar performs the same tasks as the actual calendar portion of your Home Page. For that reason, you may find it handy to just leave that Calendar closed and use the one in the Navigation Bar. This will give you more room for emails and other tasks you do on the Home Page.

Taking a Deeper Look at The Ribbon

The Ribbon has been around since Word 2007 and most users are fairly knowledgeable about how to use it. If it’s in the way and you’d like to temporarily remove it, click on the small triangle on the far right side of the page. This collapses the Ribbon. When you want it back, click on the same triangle and it reappears. This works for all Microsoft Office programs, including Word, Excel, and Access.

Of course, there are shortcuts for just about all the actions found on the Ribbon. Many users find it helpful to learn those shortcut keys and use them instead of navigating through the tabs/items on the Ribbon. You can also hide or view the Ribbon by clicking on the View tab. Outlook 2016 is all about making your email tasks much simpler.

Dealing with Emails

Once you get your work area set up so that it’s most efficient for you, it’s time to read and answer a few emails. At the top of each one, you have inline options to reply, reply all, forward or IM. Click on reply and you can just start typing your message. You can also right-click in this area for a list of other options like changing the font and color of your typing. Right-clicking in various areas of the page will always call up a list of other helpful options and this can often prevent you having to reopen the Ribbon to accomplish a task.

When an email has attachments, you can click on the attachment to view it there in the Outlook program. This is true for PDF docs, Word docs, and Excel. This saves you the trouble of having to open Word, Excel or Adobe and this can be a real time-saver. If you do want to open up the specific program and view the document there, simply double click on the attachment.

Show As Conversation

Another helpful feature when dealing with lots of emails from different people on the same topic is the “Show as Conversation” feature found on the View tab. By clicking on “Show as Conversation” you can group all the emails about a specific topic so that they make sense. This prevents you from having to sort through dozens of emails to find all those related to a topic. Once these emails are grouped together, it’s easy to click on one to read or respond to it.

The Clean Up Tool

Like many users, you may have a dozen emails on one specific topic and yet only five of them are actually important and contain good information. The Cleanup Tool can be used to remove those emails that only say something inconsequential like, “I agree” or “Thanks” or contain redundant information. The Cleanup Tool is found on the home page and hovering over it will show three options:

  1. Clean up conversation
  2. Clean up folder
  3. Clean up folders and subfolders

Before the messages are cleaned up, you will get a warning box that asks if you’re sure. Many users find it helpful to clean up messages and folders on a regular weekly basis. This can prevent you from maxing out your Outlook storage limit. Simply run the Clean Up tool each week on folders and emails to keep redundant items from clogging up the works.

These are just a few of the many ways to make Outlook 2016 work more efficiently. By learning these tips and tricks you can save valuable time throughout your day and reduce stress.

The Ultimate Experience For Your Workday

Microsoft is your ultimate cheerleader – which might be a pun on their product, Microsoft Teams! But really, the app is named for the collaborative environment that caters to teamwork.

Microsoft Teams is a collaborative workspace included in subscription-based Office 365 and a hub for workgroups with teams of staff. Microsoft Teams offers a secure environment and guarantees Team members access to the information a Team needs to work together. Connectivity and communication are clean and organized and offer Teams the chance to chat, call, meet, and store shared files within channels.

Why We Know You’ll Love Microsoft Teams

Microsoft Teams is customizable for each Team and integrates with other productivity apps, including the full Office suite. Switching between Teams is easy, allowing for multiple accounts under one user should there be a need. Teams can be seen as Microsoft’s new iteration of Skype for Business – but with improvements!

Mobile calling and video conferencing are built-in offerings for Microsoft Teams, as are private and group chat capabilities. Chat messages are threaded, a popular option among collaborative platform users. Microsoft Teams also supports integration with email, and apps like SharePoint, Power BI, OneNote, and more. Users can schedule meetings and initiate notifications from within Teams. Users can search Microsoft Teams for people, files, and chat messages, and opt-in to notifications using connectors.

Cloud service connectivity is supported for a highly-customizable user experience, and users can increase productivity even further by automating tasks by adding bots to your Team. Tailor channels to your Team’s specific needs no matter what the nature of the Team is.

How different divisions use Microsoft Teams:

  • Sales: Customize pitches, celebrate wins, tailor leads and messaging, and share product or service updates
  • Marketing: Coordinate campaigns, plan events, share feedback, brainstorm tactics, and generate reports
  • Project Management: Project planning and communication tools, share status updates and coordinate tasks, schedule and share deliverables, and organize project details
  • Technical: Discuss requirements, and with the ability to integrate with tools like Jira, seamless and transparent communication is simple

Where You’ll Use Microsoft Teams

The development team at Microsoft knows that connectivity doesn’t rely on geographical location, and that modern teams can be distributed or global. Connecting via desktop computer, laptop computer, tablet, smartphone, or mobile device is easy as Microsoft Teams was designed with an interface for all options.

Who Will Use Microsoft Teams

Depending on if you choose private or public is what will decide if your Team is open to new members by invitation only, or anyone can join. Anyone can join Teams that are available to be discovered in the Suggested Teams.

Things to remember:

About Teams:

If you already have a Group in Office 365, activate Microsoft Teams on your existing Group rather than creating a new Group, to avoid duplicates. The Group will have a shared Outlook inbox and calendar, SharePoint site and document library. Redundant Groups lend to confusion over which is the official or “right” Group, and this goes against the purpose of Microsoft Teams.

  • Teams can have up to 2,500 members, and each Team can be led by as many as 100 owners.
  • Team owners can add new members to the Team, make other members Owners, and edit, rename, or delete the Team settings.

About Channels:

Channels organize Team conversations by topic. All Teams have a “General” Channel by default, to help a Team initiate communication within the Channel.

  • Following a Channel will give users an alert for all activity within a Channel.
  • Selecting the star to the right of the Channel name marks the Channel as a Favorite, and this Channel stays visible.
  • When a Channel needs to be removed, it’s wise to archive rather than to delete, because the content in a deleted Channel is lost.

A neat trick allows users to send an email from Outlook or Gmail or another integrated email service into the Channel, and the email will be forwarded in for all members of the Team to see within the Channel. This feature is particularly helpful with Teams that generate long email chains involving many recipients. Emailing communications like these into a Channel also helps centralize the communication and maintain continuity of the conversation, supporting the purpose of Microsoft Teams.

Team members can schedule meetings within a Channel, or members can opt to “Meet Now” in a cool feature that allows any Team members available to hold an impromptu meeting over the phone or via video.

About Tabs:

Tabs are helpful in that tabs support a multi-faceted approach to sharing and communicating. The nature of Microsoft Teams is a collaborative environment and allowing Team members to utilize Channels to share more than just basic messages facilitates open dialogue.

  • Conversations: conversations with members of your Team
  • Files: Upload, share, and view files with other members of your Team. Documents seen here are placed in your Team’s SharePoint document library.
    • Files can be edited right in the user interface.
    • Users have access to their OneDrive folders, as well, thanks to Microsoft’s fully-integrated environment.
  • Wiki: An interactive notes experience for Team members to take notes, tag Team members to notify them in real time, and draft or edit content in real time
  • Custom: Add a tab from the available integrated app gallery into a Channel
    • Everything in Office, like Excel, Word, OneNote, and more, as well non-Office apps like Adobe and SurveyMonkey

About Connectors and Bots:

Connectors are how Microsoft Teams pushes content into the Channel from connected applications and feeds, upon initiation by the user.

  • Connectors add a service for users directly into Teams, like for a Twitter feed, an RSS feed, GitHub or Trello, and many others.
  • Content delivered via Connector can be customized, as well.
  • Intelligent automation Bots are built into Microsoft Teams and are designed to be interactive with Team members. Tag the bot for activation and offer simple commands for responsiveness.

Microsoft Teams offers tremendous flexibility and an amazingly intuitive interface for users. Teams is a wonderful collaborative workspace and communication hub. Like with any new technology or platform, adoption is dependent entirely on the collective using the application or service for widespread and continued use. It’s also compliant with regulations from HIPAA to ISO standards.

The magic of Microsoft Teams is in its flexibility, its transparency, and its simplicity. Try it today using these tips, and enjoy a successful Teams launch!

Microsoft Teams

The 9 Biggest Website Design Mistakes That Business Owners Make

With a great looking, professional website, your business can compete in today’s complex marketplace. Since your website is the first thing consumers see, it has to make a great first impression. Otherwise, you may find your traffic declining and conversions down. A company website should also reflect your values, experience and industry knowledge.

Website Mistakes

Often times, business owners try to cut corners and design their own website. While this can be a good solution if you’re low on cash, it can also result in a poorly built site. Some business owners have good, keen insights on how their website should be laid out, the right colors to use and other design elements. But often, this is not true. You may be a pro at what you do, but designing a website requires specific skills you may not have. Before you let your cousin’s roommate design your website, or tackle it yourself, check out these 9 web design mistakes that business owners consistently make.

Number One: User-Friendly Design

A great deal of research has gone into the topic of how to create a user-friendly website. User experience (UX) is one of the key elements of a great website. UX focuses on making sure each visitor has the best possible experience on your site. Was the site easy to navigate? Was the information there credible? Did visitors find the content valuable? It’s a complicated process to get each one of these exactly right.

Number Two: Is It Mobile Friendly?

Most web designers will claim to give you a website that is mobile friendly but don’t take their word for it. This is something that every web designer says to potential customers. Instead, check out a few of their past designs and make sure. Each year, the number of people shopping on their smartphone grows and that is slated to continue on into the near future. A poorly executed mobile site could cost you in the end.

Number Three: Professionally Written Content

This is another area where business owners often try to cut corners. Why not let your spouse, brother or one of the kids write your content? Because poorly written content shouts out to the public that you aren’t taking your business seriously. An experienced copywriter knows how to word your content so that it’s easy and fun to read and contains your important keywords.

Number Four: Web Design Layout

There are so many choices when it comes to how your site should be designed. You have unlimited choices about where to place images, content, taglines and other elements. Some people have great instincts about this stuff, while others struggle. A professional web designer should have enough experience to research your business, industry, and competition and give you exactly what will work best for your specific business. Even small changes can make a big difference.

Number Five: Optimized Content

Optimizing your content so that your site comes up on the first page of search engines is every business owner’s dream. But this dream is a process that takes place every day. When you initially place content on the site, it should be professionally written and contain your keywords. Any future content you add should also be optimized. It’s important to review your content every two years to ensure that it’s still relevant and still contains the right keywords.

Number Six: Use of Colors

This is where many individuals fall short. It may seem like a great idea to do the whole site in black and orange but do a bit of research first. The colors you use should be easy on the eyes, they should be enticing, they should not provoke any negative moods. Experiment by checking out a dozen websites in your industry. As you visit the sites, write down one word that you thought of when you first viewed the site.

For instance, one dating site uses pink and blue. While these colors are associated with boys and girls, your target audience is NOT boys and girls; it’s men and women. Adults might find the use of a girly pink color offensive. There are certain shades of pink and blue that might work, but always bear in mind the impact that colors have on shoppers. There’s an entire industry built around what colors to use, whether you have a brick and mortar store or a website. It’s worth your time to learn about this topic.

Number Seven: Too Much Clutter

Some people just don’t get the concept of “too much information.” A messy website with boxes here and there, multiple images and content that rattles on can be a big turnoff for consumers. It’s like an information overload occurs when viewing some websites. You get that feeling of being overwhelmed, so you click away as soon as possible. Once this happens to a visitor, there’s very little likelihood that they’ll ever visit your site again. We often only get one chance to impress.

Number Eight: No Clear Direction

Too often, website visitors land on a page, look around for a few moments and still have no idea what the business is all about. Your value proposition, your mission statement … these things should all be upfront and easy to understand. There’s no excuse for even one person visiting your site, then leaving without knowing who you are and what you do. Sometimes we all enjoy working on riddles and puzzles, but don’t make your potential customers do that or they’ll go someplace else to shop.

Number Nine: Pages Load Too Slowly

Usually, with today’s technology, this is not as much of a problem as it was a few years ago. Typically, if a page loads too slowly, you have too many images, charts, diagrams and other elements that slow down page-loading times. One site that features emeralds from all over the world suffers from slow page-loading. Why? Each page of the site has a dozen photos, uses formatting like bolding and colored text and includes internal and external hyperlinks. While you can do this occasionally on a page, you cannot get away with doing it on every page of your site.

Tips for Success

Look around before you buy. Check out several web designers before a signing a contract. Make sure that some revisions are included in the price. Though you won’t find anyone who will do unlimited revisions, you might be able to negotiate this. Ask for references and check those out. A site should be visually appealing but it should also offer an incredible user experience.

It’s important to find a good web designer that you trust and then allow them to do their job. If you second-guess all their design choices, you may not get the best end result. Be cautious about working with companies in places like Lithuania, Poland and India. Some of these business owners are hard-working individuals who will do a great job. But there’s often a cultural and language barrier that can cripple your efforts to get exactly the website you want.